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Site App Pro August 2025 Release
Version 4.2.0
Take control of your equipment with Site App Pro’s powerful new Equipment Management tools. Our latest update introduces a smarter, more connected way to manage the equipment that keeps your business moving. With digital records, QR code tagging, and live tracking from the field, your team will always know what’s safe, what’s serviced, and what’s ready to use.
Smarter Digital Records & Organization
Every item now has a digital record. Whether you’re managing tools, vehicles, or heavy machinery, our new Equipment Register makes it easy to structure, sort, and access everything from one place.
You'll be able to:
- Create detailed equipment profiles to store manuals, SWPs, service logs, certifications, images, and more.
- Group equipment by category, sub-category, team, or site to create a structured register that mirrors how your business operates.
- Define custom fields for equipment, categories, or sub-categories to capture the specific data your organization needs.
- Use multiple register views to quickly find what you’re looking for or update settings with ease.
- Track last-known location automatically based on form submissions or QR scans, helping teams locate equipment across multiple sites.
QR Code Tagging & Field Access
Give your team instant access to equipment records in the field. With unique QR code tags, users can scan and interact with equipment directly, improving traceability, safety, and day-to-day efficiency.
You'll be able to:
- Attach QR codes to each item for instant identification and access from the mobile app.
- Scan to view service and maintenance history equipment details, certifications, and manuals.
- Access and complete pre-use forms directly from the equipment profile ensuring checks are linked to the correct item.
- Flag issues or log maintenance directly from the field, keeping records up to date without returning to the office.
- Easily distinguish similar equipment using unique QR code profiles, reducing confusion across teams.
Planned Maintenance & Task Management
Maintenance planning is now built into your workflow. From recurring schedules to one-off repairs, you can assign, track, and complete tasks with full visibility across teams and equipment.
You'll be able to:
- Set recurring maintenance schedules for equipment types or individual items to ensure servicing happens on time.
- Receive automatic reminders ffor upcoming inspections or service deadlines so you never miss a due date.
- Link inspection or service forms directly to equipment items for consistent recordkeeping.
- Create and assign tasks related to inspections, servicing, or repairs, with clear priorities and linked documentation.
- Track task progress across teams with automatic updates and completion records for total visibility.
Visibility, Reporting & Audit Readiness
From field teams to management, everyone gets access to the right data when they need it. Whether you’re preparing for an audit or reviewing compliance across sites, all your equipment data is structured, traceable, and ready to go.
You'll be able to:
- Filter equipment by site, status, upcoming maintenance, or compliance requirements for clear oversight.
- Export service history, task records, and compliance data to share with auditors, clients, or internal teams.
- Track registrations, certifications, and licenses within equipment profiles and receive reminders before they expire.
- Maintain full audit trails with time-stamped logs of inspections, maintenance, and updates linked to each item.
Faster Form Creation
Our web Form Builder can now suggest relevant questions for you. Based on your forms name, category, and your organization’s location, the AI Form Builder helps you create forms faster and with more consistency.
You'll be able to:
- Edit and customize generated questions to match your specific requirements or formatting preferences.
- Save time on form creation by starting with AI-powered drafts rather than building each field from scratch.
- Create more consistent and compliant forms by using AI as a guide to structure questions, checklists, and response types.